All Parish Councillors are summoned to attend the next virtual meeting of Acaster Malbis Parish Council, to be held on Monday 12 April 2021 at 7:30 pm. Meeting joining instructions and password are given below. Please join up to 15 minutes before the published start time.
There will be a public session before the meeting, and this will commence at 7:30 pm. Members of the public must adhere to the rules set by the council for this session. The rules can be downloaded from the Notices section of the Parish Council website.
Topic: Acaster Malbis Parish Council Meeting
Time: Apr 12, 2021 19:30 London time.
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Meeting ID: 992 0316 7856
Passcode: 706000
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Meeting ID: 992 0316 7856
Passcode: 706000
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AGENDA
1. To receive apologies and approve reasons for absence.
2. 2.1 To receive any declarations of interest not already declared under the council’s code of conduct or members Register of Disclosable Pecuniary Interests.
2.2 To receive and consider any applications for dispensation.
3. To confirm the minutes of the meeting held on Monday 8 March 2021 as a true and correct record.
4.
To receive information on the following ongoing issues and decide
further action where necessary.
4.1 To note that the Annual Accounts of the Parish Council for the
Financial Year ended 31.03.2021 have been completed and submitted
to the internal auditor for consideration.
4.2 To note that the temporary Coronavirus Regulations legislation
have not been renewed
and a twelve-week consultation process on the matter is now in
progress. It is now necessary to bring the Annual Meeting of the
Parish Council planned for 10 May 2021 forward to 26 April 2021
where virtual meeting regulations will still be permissible. To
allow the Parish Council to continue to operate when both virtual
and in-person meetings are not permissible or practical it will be
necessary to delegate powers to the Clerk on 26 April 2021
and all subsequent meetings will be suspended until the matter is
resolved. It is hoped that
the Annual Return and associated resolutions will be available for
approval at the 26 April 2021 meeting.
5. To consider the
following planning applications(s):
There are none at the time the Agenda was published.
6. To receive the
following planning decision(s) / information:
Monthly update from Cllr Smith.
7. Matters requested by councillors or clerk:
7.1
To Receive Reports from Councillors who have attended training
events and
meetings of outside bodies.
7.2 To note the Adoption of an updated version (V3) of the Parish
Council’s Web Content
Accessibility Document declaring compliance with WACG 2.1AA within
reasonable cost
constraints on 10 March 2021. (This matter was deferred from the 8
March 2021
meeting).
8. Financial matters:
8.1. To approve the following
accounts for payment:
13.04.2021 Transfer from Deposit account to
Current to cover payments listed below
£575.80
14.04.2021 CPRE Annual Donation
2021-22
£ 36.00
14.04.2021 Starboard Systems T/A Scribe Accounts
Software subs.for
2021-22
£154.80
14.04.2021 YLCA Training/Conference Webinar fees
(Clerk) Invs 1591, 1633, 1711 £
70.00
14.04.2021 YLCA Membership Subscription
2021-22
£315.00
8.2. To receive a bank reconciliation report to 30 April 2021.
8.3 To receive a budget / actual comparison to 30 April 2021.
9.
To consider the following new Correspondence received and decide
action where necessary:
There was none at the time the Agenda was issued.
10. North Yorkshire Police
local PCSO Crime reports.
Community Policing reports are still suspended owing to COVID-19
restrictions.
11. To consider matters raised with/by the Ward Member – Councillor J.C.Galvin.
12. To notify the clerk of
matters for inclusion on the agenda of the next meeting.
12.1 Election of Chairman and officers/roles for 2021-22.
12.2 To consider and approve the internal audit report 2020-21 (if
available).
12.3 To consider and approve the resolutions required to ensure
compliance with AGAR
approval requirements for 2020-21.
12.4 To consider and approve the following resolution if
necessary:
“To resolve that the council empowers the clerk/ responsible
financial officer to do anything
expedient and necessary to ensure the continuous business of the
council, and to deal with
mandatory undertakings to prevent the authority from incurring
liability during the period
that the delegation is applicable. The council agrees that the
officer will consult with the
chairman and/or vice-chairman in the decision making but the
council acknowledges that it
is the officer that is the decision-maker”.
13. To confirm the date of the
next meeting as Monday 26 April 2021 (this will replace
the
meeting planned for 10 May 2021 which may be forbidden or
impractical under COVID-19
rules).
M.G.Davies (Clerk) Date of issue Tuesday 6 April 2021.